RVAD Talent Directory – Terms and Conditions
1. About these Terms
These Terms and Conditions ("Terms") govern your use of the RVAD Talent Directory (the "Directory"), operated by RVAD Media Communications ("RVAD," "we," "us"), and located at rvadmediacomm.com. By submitting a listing, requesting a booking, or otherwise using the Directory, you agree to these Terms. If you do not agree, please do not use the Directory.
In these Terms, "Professional" means a model, actor, talent, or production crew member who submits a listing; "Client" means a person or business that requests to book a Professional; and "Booking" means an engagement of a Professional arranged through RVAD.
2. RVAD's Role
RVAD operates the Directory as a listing, introduction, and booking-coordination service. All Booking inquiries, scheduling, rate confirmation, invoicing, and payment are handled through RVAD. RVAD is not the employer of any Professional. Professionals are independent contractors, and nothing in these Terms creates an employment, partnership, or joint venture relationship.
3. Professional Listings
3.1 Submissions. Professionals may submit a listing through the Directory's submission form. Submitting a listing does not guarantee that it will be published.
3.2 Review and approval. RVAD reviews every submission and may approve, edit for format, decline, unpublish, or remove any listing at its discretion, with or without notice.
3.3 Accuracy. You confirm that all information you submit is accurate, current, and not misleading. You agree to keep your listing up to date, including your availability.
3.4 Content rights. You confirm that you own, or have all necessary rights and permissions to use, every photo, video, audio file, and other material you submit ("Content"), and that the Content does not infringe anyone else's rights. You grant RVAD a non-exclusive, worldwide, royalty-free license to display, reproduce, and promote your Content on the Directory and in related RVAD marketing for as long as your listing is active [AND FOR 60 DAYS AFTER REMOVAL TO COMPLETE TAKEDOWN]. You keep ownership of your Content.
3.5 Public information. Only the information you choose to submit for public display (such as your name or alias, photo, role, skills, availability, and bio) will appear on your public profile. Your contact details are kept private and are not shown to the public.
3.6 Consent to be listed. By checking the consent box on the submission form, you agree to be listed publicly on the Directory.
3.7 Eligibility. You must be at least 18 years old or have your guardian's written consent to submit a listing.
4. Booking Requests and Confirmation
4.1 Requests. Clients request a Booking using the booking request form. A request is not a Booking and does not guarantee a Professional's availability.
4.2 Confirmation. A Booking is final only when RVAD confirms it in writing to the Client. RVAD may decline or cancel a request if the Professional is unavailable, the terms cannot be agreed, or for any other reason.
4.3 Details. Clients agree to provide accurate details about the project, including dates, location, call times, scope of work, and intended usage of any resulting materials. Usage beyond what was agreed requires RVAD's prior written approval and may require additional fees.
4.4 Direct contact. Clients and Professionals agree to arrange all Bookings through RVAD and not directly (see Section 8).
5. Fees and Payment
5.1 Rate. The Professional's rate for each Booking is agreed with RVAD before the Booking is confirmed (the "Professional Rate").
5.2 RVAD fee. RVAD charges a service and operations fee equal to fifteen percent (15%) of the Professional Rate (the "RVAD Fee"). The RVAD Fee is added to the Professional Rate and shown as a separate line item on the Client's invoice.
5.3 Example. For a Professional Rate of $1,000, the RVAD Fee is $150 and the Client's invoice total is $1,150, before any applicable taxes or additional agreed expenses.
5.4 Invoicing. RVAD invoices the Client. The Client pays RVAD, and RVAD pays the Professional as described below.
5.5 Deposit. To secure a Booking, RVAD requires a non-refundable-except-as-stated-in-Section-6 deposit of [50__]% of the invoice total at confirmation. A Booking is not reserved until the deposit is received.
5.6 Balance. The remaining balance is due [15__ DAYS BEFORE THE BOOKING DATE / WITHIN 7__ DAYS OF THE INVOICE DATE].
5.7 Late payment. Overdue balances may incur a 25% LATE FEE, and RVAD may suspend or cancel the Booking.
5.8 Payment to Professionals. RVAD pays the Professional only after RVAD has received the Client's payment. RVAD will pay the Professional within [_7_] business days after receiving cleared funds from the Client. RVAD is not obligated to pay a Professional for amounts the Client has not paid.
5.9 Taxes. Professionals are responsible for their own taxes. RVAD may require tax forms (such as a W-9) before payment and may report payments as required by law. Applicable sales or other taxes, if any, will be added to the Client's invoice.
5.10 Payment methods. RVAD accepts Credit/debit cards, ACH bank transfers, and Checks.
6. Cancellations and Rescheduling
6.1 By the Client. Cancellations more than _45_ days before the Booking: deposit refunded less a 15__% administrative charge; between 30__ and 15__ days: deposit forfeited; less than 7__ days: full invoice amount due.]
6.2 Rescheduling. Reschedule requests are subject to the Professional's availability and may be treated as a cancellation and new Booking if made after [30__] days of the Booking date.
6.3 By the Professional. A Professional who must cancel a confirmed Booking should notify RVAD as soon as possible. RVAD will try to offer the Client a comparable replacement or a refund of amounts paid for the canceled Booking. Repeated cancellations may result in removal from the Directory.
6.4 By RVAD. If RVAD cancels a Booking, the Client receives a refund of amounts paid for that Booking.
6.5 Weather and force majeure.
7. Conduct and Professional Standards
Professionals agree to arrive on time, prepared, and to conduct themselves professionally. Clients agree to provide a safe, respectful working environment and to honor agreed hours, breaks, and scope. RVAD may remove any Professional or decline any Client for conduct that is unsafe, discriminatory, harassing, or otherwise inappropriate.
8. No Circumvention
For [_6_] months after an introduction made through the Directory, Clients and Professionals agree not to arrange, book, or pay for work with each other directly in order to avoid the RVAD Fee. If a Client and Professional work together outside RVAD in violation of this Section, they agree to pay RVAD the RVAD Fee that would have applied.
9. Privacy
RVAD collects the information you submit through forms (such as names, email addresses, phone numbers, photos, and project details) to operate the Directory, review submissions, coordinate Bookings, process payments, and communicate with you. Contact details submitted by Professionals and Clients are not displayed publicly. RVAD does not sell personal information. Please see our Privacy Policy at [LINK] for details, including how to request access, correction, or deletion.
10. Content Removal Requests
Professionals may request removal or editing of their listing at any time by emailing connect@rvadmediacomm.com. RVAD will make reasonable efforts to complete the request within [30__] business days. Removal does not cancel any Booking already confirmed or any payment obligations arising from it.
11. Intellectual Property
The Directory's design, text, logos, and branding belong to RVAD Media Communications. You may not copy, scrape, or reuse Directory content without written permission. Professionals' Content remains the property of its owners, subject to the license in Section 3.4.
12. Disclaimers
The Directory is provided "as is." RVAD does not guarantee that any Professional will be hired, that any Client will book, or that any listing information is complete or error-free. RVAD does not conduct background checks unless stated otherwise. Clients and Professionals are responsible for their own decisions about whom to work with.
13. Limitation of Liability
To the fullest extent permitted by law, RVAD is not liable for indirect, incidental, special, or consequential damages arising from use of the Directory or any Booking, and RVAD's total liability for any claim is limited to the fees paid to RVAD for the Booking at issue. Professionals and Clients are responsible for their own conduct, insurance, and compliance with applicable laws.
14. Changes to these Terms
RVAD may update these Terms from time to time. Updated Terms apply to new submissions and new Booking requests from the date they are posted. Continued use of the Directory after changes means you accept the updated Terms.
15. Governing Law and Disputes
These Terms are governed by the laws of the [STATE, e.g., Commonwealth of Virginia], without regard to conflict-of-law rules.
16. Contact
RVAD Media Communications: connect@rvadmediacomm.com, (804)894-9011